Common Attendance Tracking Mistakes and How to Avoid Them

If you find yourself in a similar position, keep in mind that it's comparable to putting money on fire. Employees are less productive & take time away that is not documented since you allow it due to your inability to maintain proper records. If you don't believe keeping track of attendance is an issue, your employees are fully aware of the issue.

Instead, you'd want more control of employee attendance so that your company runs like a well-oiled machine, free of the annoyances of frequent call-ins, delay, as well as other productivity-sapping attendance issues.

Reduce the amount of unexplained absences by using employee monitoring software in conjunction with a strategy.

Although we are unable to offer personalised user guides for each company, we are aware that many employers make typical attendance tracking errors. If you avoid these five blunders, you'll be well on your way to controlling attendance and keeping your company running smoothly.

1. There isn't any kind of attendance policy in place.

Do you remember the previous example of money being burned? This is similar. Any successful approach of controlling attendance starts with a stated attendance policy. Your attendance policy included the hours of work starting and finishing times, as well as notice and reporting processes when an employee was frequently absent or late due to sickness or other reasons, whether it's a distinct document or part of an employee handbook.

It's a good idea to incorporate LANGUAGE in your policy, such as supervisors establishing timelines based on the company's requirements.

* Tardiness is defined as arriving late to the office or returning late to lunch or breaks. The reason to report to work or to inform the supervisor of the reason of absence is grounds for dismissal.

2. The policy can exist but be applied inconsistently. A policy which is not consistently executed is nothing more than words on paper. If you've taken the time to set up attendance guidelines and expectations, ensure sure you stick to them. Employees in the same job who report to the same supervisor must, in general, follow the same attendance policies.

3. As in absence of attendance control, the supervisor's job is not complete.

Supervisors are ultimately accountable for tracking employee attendance and addressing any issues since they are in charge of your workers' management. True, it's part of work, and it's crucial to your company's success. It's critical to educate you supervisors on the ins and outs of tracking attendance, as well as what they could do to guarantee that your company's attendance policy is followed when issues occur.

4. I haven't observed any absences in a long time.

It's crucial to maintain track of all instances of tardiness and absence, including the timing, date, and reason for each. Only then will you be able to swiftly identify whether employee absences are becoming a trend. This form will provide them with all of the information necessary to make disciplinary decisions for employees, such as the reasons for each absence & whether they are excused or forgiven, or protected by the law. You may also spot troubling patterns.

5. The ability to quickly address issues.

The absence of the a mechanism to track attendance may spiral out of control, resulting in a loss of production and revenues. Recognizing the issue is the first step, which is made much simpler by careful monitoring. You should notify the employee as quickly as possible if you detect a questionable trend. Gather any relevant information, such as the dates of the absences, the reasons of each occurrence, and any paperwork or notes, to make you were prepared for the interview.

Take use of a web-based attendance tracking system.

Employers may track attendance using a variety of techniques, including paper calendars & software. You may easily detect problems with attendance by documenting tardiness or absences using "reason codes" in a calendar-style manner.

Read More : Things To Consider Before Purchasing Employee Monitoring Software.